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Employment Opportunity – Executive Assistant position

November 19, 2015|Contributed by: Michael Shomler

Joseph Immigration Law Firm, P.C., an AV rated immigration firm with a national reputation is looking for a dynamic, poised, professional and positive individual to work as the Executive Assistant to the Senior Partner of the law firm. The ideal candidate will be a professional self-starter with superior people skills the ability to multi-task and willingness to take on many different tasks.

Joseph Immigration Law Firm, P.C. is a growing (8 attorney) full-service immigration firm with a dynamic practice.

JOB DESCRIPTION: Under the direct supervision of the Senior Partner, the Executive Assistant will Take all incoming calls that ask for the Senior Partner directly or that are corporate in nature. Use judgment to determine which need to be passed through to the Senior Partner immediately. Monitor Senior Partner’s inbox. Flag and sort emails based on priority. Monitor and organize Senior Partner’s calendar. Meet with Senior Partner daily to discuss priorities for the day, deadlines, calls, emails, etc. Prepare client representation agreements daily for new clients for signature by Senior Partner. Follow up on outstanding representation agreements daily. Create spreadsheets for various purposes including following up on representation agreements and other matters. Close cases daily. Make sure that documents in the file are purged and also double check that all documents have been properly uploaded to electronic client database. Be the first line of communication to address client complaints, concerns and other customer service matters. Investigate the complaints and report back to the Senior Partner so that the Senior Partner can properly address the complaints. Check tickles on closed cases. Create a spreadsheet for the Senior Partner to review to check that the tickle dates are correct for all future work. Enter Senior Partner’s time on a daily basis. Make travel arrangements including hotels, flights, etc. Prepare travel folders with itineraries, outline of presentations, articles, etc. Prepare powerpoints for presentations and presentation folders. Help coordinate and organize marketing presentations. Keep CV, AVVO, Martindale Hubbel, Website and other profiles updated. Keep office organized and neat. Water plants. Light correspondence may be necessary. Assist with other duties as assigned.

JOB REQUIREMENTS: Bachelors Degree required. Minimum of two years of experience as an Executive Assistant, or Office Manager, preferably in a law firm setting. Applicant must be a self-starter with a good sense of the business side of running a law firm. The applicant must be extremely organized, professional, dynamic, energetic and able to multi-task. Must have reliable transportation. Must pass standard background check.

JOB TYPE: 32-40 hours/week for small private immigration law firm with 8 attorneys and support staff. Immediate availability.

Salary and benefits dependent on experience and number of hours.

APPLICATION PROCESS: Please submit a cover letter, resume, 3 professional references and salary requirements to mike@immigrationissues.com.